Notes from the Board Meeting


Board of Directors had a Board Business meeting October 22. The following are notes from the meeting.

Members Present: Dee Brown-Knoeppel, Don Calvert, Shirley Clark, Linda DiPalma, Nancy Eckstein, Gordon Lee, Bob Moren and Layne Varney, General Manager.

President Gordon Lee called the meeting to order at 10:00 a.m.

Minutes Review and Approval of September 24, 2018, Business and Executive session meetings and October 8, 2018, Agenda Planning Meeting and Executive session.

Treasurer’s Report by Nancy Eckstein was approved as presented.

Manager’s Report by Layne Varney. New homeowners orientation breakfast scheduled, met with new auditor Paul Hansen, food and beverage report, Tuesday night dinner menu updated, clubhouse room addition, new elevator update, road work completed, Lions Club donation of $2000, fitness room remodel work completed, concrete pads for additional dumpsters in Unit A installed, SunBird Golf Resort signs at Cooper and Riggs, clubhouse clean-up, common area landscape irrigation, COX upgrade in Unit 1A, City of Chandler will be working on main water valves in Unit 1A, truck that broke the arm at Kerby Farms gate will pay for replacement, 37 new street signs purchased, garage door opener stolen from golf cart, new activities update. Manager’s report approved as presented.

Committee Liaison Reports – Board of Directors

Donald Calvert made a motion to appoint Betty Teal as a member of the Welcoming Committee. Motion passed 7/0.

Election Committee Report by Layne Varney. Nancy Eckstein made a motion as recommended by the Election committee to approve all of the interested candidates as follows: Tammy Bachofner, Dan Buescher and Frank Nechvatal to be placed on the Board of Directors ballot for the upcoming election. Vote: 7/0 Passed

Rules Compliance Committee Request. Donald Calvert made a motion to appoint Marianna Buescher to the Rules Compliance Committee.

Vote: 7/0 Passed

Requested the Rules Compliance Committee draft a policy for SunBird Club outside recreational guests. Also requested the Rules Compliance Committee review the concern of slowing vehicle traffic down on Kerby Farms Road.

Vendors/Services List idea and procedures was discussed. Information on Vendors/Service List provided or recommended by individual homeowners are not endorsed nor recommended by the SBGRHOA. Vendors/Services List should clearly state this, and users should check contractors’ references, BBB standing and ROC licenses status.

2019 second draft budget presented with minor change. Finance and Planning Committees recommended updates to the 20-year-long term reserve plan resulting in the need for additional future savings of $40 per home annually. The operating account due to mandated minimum wage increases and inflationary increases, $40 per year per increase is necessary to maintain operations. Totally, an $80 per year annual increase from $920 to $1,000 per year. Nancy Eckstein made a motion to approve the 2019 budget as presented.

Vote: Roll Call – 6/1 Passed (Donald Calvert voted no)

Review and discussion of the CC&R proposed amendments of short-term rental restrictions and sexual offenders. Attorney reviewed proposal with some revisions recommended. Gordon Lee made a motion to recommend the proposed CC&R amendment language as proposed by the attorney and to send by mail to SunBird homeowners for vote/consent. Vote: 7/0 Passed

Comment Sheets – Layne Varney

Homeowner/Board of Director Comments

President Gordon Lee adjourned the meeting at 12:20 p.m.

Next Scheduled Board meetings: Agenda Planning and Business Meeting Monday, December 10, at 10:00 a.m. in the front of the ballroom. All are welcome to attend!