The SunBird Golf Resort Board of Directors held a regular business meeting on May 19, 2025. Board members present: Marianna Buescher, Nancy Eckstein, Dave Edington, Chuck Heitbrink, Bob Lama, Bob Morris, Brendan Waddell, and Manager Layne Varney.
The meeting was called to order by President Nancy Eckstein at 10 a.m.
Nancy started the meeting by explaining that in the past, members asked if it were possible for meetings to be videotaped so they can observe what happened at a meeting if they were unable to attend. This issue had been looked into, and it was decided to begin videotaping the meetings. She asked for a motion that Item XI, Approval of Videotaping/Audio-Recording Board of Directors and Membership Meetings, be moved up on the agenda so it can be dealt with now. Motion passed 7-0. After a brief discussion, a motion was made to hire a professional videographer to videotape all board of directors and membership meetings. Motion passed 7-0.
The minutes of the April 28, 2025, board of directors business meeting were accepted as written.
Treasurer’s Report – Chuck Heitbrink
Checking/Savings: $216,603
Contingency Fund: $330,307
Reserve Fund: $1,071,934
Capital Improvement Fund: $38,482
Community and Golf Fund: $65,703
Total: $1,723,028
Our Year-to-Date Revenue: $1,372,848
Our Year-to-Date Expenses: $1,125,953
For a difference of $246,895.
The Manager’s Report was given by Layne Varney.
After the first, second, and third letters were sent to delinquent accounts, all first-half assessments were paid except for one home. The SunBird Lions Club donated $3,000 for improvements to the clubhouse. A water heater servicing the outdoor swimming pool showers was replaced. Carpets in the main hallways and Fitness Room were all shampooed and cleaned. Annual tree trimming was started. Trees found to be a potential liability or causing damage will be reviewed for removal. Some of the large light poles in the common areas were updated to LED for energy savings, increased lighting, and less maintenance.
A motion was made to appoint Teri Bitler, Arlene Cooper, and Jill Ponce to the Election Committee. Motion passed 7-0.
The Project Review and Planning Committee made a recommendation to replace the lay-in light fixtures and the can light bulbs with LED fixtures and bulbs in the clubhouse hallway to improve lighting and reduce operating costs at a cost of $2,000. Motion passed 7-0.
Nancy reviewed the major recommended revisions to the Book of Policies. She thanked Marianna, Dave, and Layne for working on this time-consuming but necessary task with her. Motion to accept the changes passed 7-0. The revised book will be posted on the HOA website.
Nancy gave an update to the lawsuit brought against the HOA by homeowner Jimmie Klatt. The court is granting in part Klatt’s motion with respect to the Kalway issue and in part to the HOA with respect to the HOA Transfer Fee. In English, it means that the HOA cannot spend any funds from any source on the golf course. The final outcome is forthcoming from the judge within 60 to 90 days.
A motion was made to cancel the contract with StormWater Pros, LLC, due to the current lawsuit. Motion passed 7-0.
Layne Varney reviewed the Homeowner Comment Sheet.
Comments were made by homeowners and directors.
The meeting was adjourned at 11 a.m. After a short break, the board went into executive session.
The next scheduled board of directors meeting is Monday, Sept. 22, 2025, at 10 a.m. in the ballroom. Have a safe and healthy summer!