Dave Edington, HOA Board Secretary
The SunBird Golf Resort Board of Directors held a regular business meeting on Feb. 24, 2025. These are the notes from that meeting:
Board Members Present: Marianna Buescher, Brendan Waddell, Nancy Eckstein, Dave Edington, Chuck Heitbrink, Bob Lama, Bob Morris, and Manager Layne Varney
The meeting was called to order by President Nancy Eckstein at 10 a.m.
The minutes of the Jan. 27, 2025, regular business meeting and the Feb. 6 and Feb. 13 executive session were accepted.
Treasurer’s Report—Chuck Heitbrink
These are the un-audited numbers for December 2024, since we are completing the annual audit:
Checking/Savings: $516,792
Contingency Fund: $317,907
Reserve Fund: $1,023,809
Capital Improvement Fund: $24,032
Community and Golf Fund: $56,043
Total: $1,938,943
Our Year-to-Date Revenue: $3,509,659
Our Year-to-Date Expenses: $3,110,108
For a difference of $399,551
The Manager’s Report was given by Layne Varney.
Common areas: Trimming, cleaning, general maintenance, work on the perimeter is ongoing.
Administration: Billing invoices mailed Dec. 1, due Jan. 1, late Jan. 15. 80 late notices sent, 40 second notices sent. No delinquent accounts past July. 7.
Horizon Room: Health inspectors made a surprise visit and found a few items of concern. The kitchen staff will be going through training.
Clubhouse: Ballroom dividers partition panels tracks are being serviced. A/C filters replaced, touch-up painting ongoing in the clubhouse. Jacuzzi heater and pump have been replaced.
Patrol: A local contractor broke the gate at Hunt Road. He was chased and denied the incident. When shown proof, the company paid for the damage.
Committee Liaison Reports:
ACC: There were 61 permits in January and 40 to date for February.
Finance: The Finance Committee did not meet at the regular time this month, since we have a follow-up meeting with the auditor later this week.
Golf Club/HOA: Nancy reported that the committee didn’t meet in February. No meeting is scheduled for March. The committee members had agreed last year that a meeting would be held only if there were any items to discuss. The web page now states that meetings will be held as needed. Unless a meeting is scheduled and posted, understand that no meeting is being held.
Rules: Liaison Report given by Nancy substituting for Bob Morris. The Rules Committee met on Feb. 3 at 1 p.m. The committee began a discussion on a proposal for membership of the Tennis and Pickleball Clubs. They also discussed service animal laws. Updates to the Rules Manual will be developed and discussed at their next meeting. The members agreed that renters should not be allowed to be members but would be welcome to help the committees. It was reported that people are smoking near the doors to the ballroom. Layne and Dan will investigate the non-smoking signage on the patio.
Project Review and Planning: Several projects to be voted upon further in the meeting.
Welcoming and Marketing: Reviewed the New Homeowners Meet and Greet Event held on Jan. 21. Positive reviews on everything and a discussion for possible improvements for next year.
Approval of Committee Members and Chairpersons: A list of all committee members and chairpersons was read aloud, and Nancy Eckstein made a motion to accept as read. Motion passed 7-0.
The Project Review and Planning Committee made a recommendation to replace the handrail at the exit from the Pro Shop leading to the parking area downstairs. Motion made by Marianna Buescher. Motion passed 7-0.
The Project Review and Planning Committee made a recommendation to purchase five heavy-gauge metal shelves for the Pottery and Ceramics and Lapidary Rooms. Motion made by Marianna Buescher. Motion passed 7-0.
Nancy Eckstein made a motion to accept the agenda for the March 3 annual meeting. Motion passed 7-0.
Discussion to allow long-term renters to serve as committee members. Motion made by Nancy Eckstein. Motion failed 7-0. Nancy thanked everyone who is willing to help the community.
The ACC Committee proposed revisions to the “fine schedule.” Brendan Waddell made a motion to accept. Motion passed 7-0 with a change in the wording of the proposal.
Discussion on videotaping and streaming board meetings. Bob Morris was assigned to investigate this for a future agenda.
Layne Varney reviewed the Homeowner Comment Sheet.
Comments were made by homeowners and directors.
The meeting was adjourned at 10:56 a.m.
The next scheduled board business meeting is Monday, April 28, 2025, at 10 a.m. in the ballroom.