Board meeting notes

The April 27 HOA Board meeting was called to order at 6:00 p.m. All members of the Board were present. The minutes of the Preliminary Audit Meeting (February 23), the Executive Session (March 3), the Regular Business Meeting (March 30), the Agenda Planning Meeting (April 13) and the Executive Session (April 13) were approved. Gordon Lee gave the Treasurer’s report.

Layne Varney gave his manager’s report. Good news on home sales – so far 29 homes have been sold this year. Restaurant sales for the months of March $86,666.31 up 41 percent ($25,126.76) over last year’s same month. Expense for this month is $81,466.93 for a positive difference of $5,199.38. Thank you, Julie, and your staff and all the SunBird residents who support the Horizon Room.

Springfield is allowing our residents the use of their pool during our pool construction. SunBird ID will gain access with the guard at the McQueen Road entrance. Pool hours are 5:00 a.m.-10:00 p.m. daily. Water aerobics are from 7:30–8:30 a.m. Monday through Friday. Children’s hours (4-18 yrs. of age) are 11:00 a.m.–noon and 4:30–6:00 p.m.

Committee Reports were given.

Nancy Eckstein reported that the Rules Committee met on April 6. They discussed the proposal for allowing open house directional signs in SunBird. The next meeting is scheduled for June 1 if needed.

Jean Pritchard reported that the Going Green Committee met on April 2. A Fire Department representative attended and discussed the possibility of obtaining thumb drives that would contain a person’s individual medical information. The committee will continue looking into the pricing and logistics of this.

Marlene Scartozzi reported that the Golf Club/HOA Committee met and discussed the Pro Shop rental and the ongoing air-conditioning problem. The committee will not meet again until the fall.

Dee Brown-Knoeppel reported that the Project Review Committee distributed the updated monthly breakdown of planned and actual expenses. They also distributed the complete list of 45 projects completed since 2004.

Pat McGonegle reported that the ACC Committee met on April 22. Approximately 200 permits have been issued so far this year. The committee will only meet on the second Wednesday of the month through the summer.

Chuck Warren reported that he and a member of the Marketing Committee took a couple of people on a tour of SunBird. He stated that the visitors were very impressed with our community and are considering purchasing a home here.

Gordon Lee reported that the Finance Committee met on April 7 and reviewed the January and February financial reports. They requested separating Capital Improvement and Special Project accounts in the Treasurer’s report. They also discussed obtaining a quote on employment liability insurance.

The Project Review and Long Range Planning Committee recommended approval of the purchase and installation of security cameras for the Riggs Road entrance for 24 hour coverage of all three lanes. They also recommended the purchase and installation of handicap activation equipment to one door at the west lobby entrance on the main floor of the Clubhouse. The Lions Club has committed to donate the funds for the door project. The Board approved these two requests.

Jean Pritchard made a motion to allow open house directional signs to be put up within SunBird on Saturday and/or Sundays from Noon-5:00 p.m. Chris Nechvatal, Rules Committee Chair, reported that the committee does not recommend these signs but did recommend realtors and homeowners continue to provide maps at the guard house for people who want to go to the open houses. The motion failed.

Jean Pritchard made a motion to approve renewal of the rent agreement with the SunBird Golf Club for the Golf Pro Shop at $900 per month for a period of two years, plus $84 per month for electricity which will also include the increase in the electric bill as charged by the City of Chandler. The motion passed.

Chuck Warren made a motion to approve the purchase and installation of a heating/air conditioner unit for the Golf Pro Shop to allow separate heat and cooling controls from the Lakeview Room. The unit would be a Fujitsu 2.5 ton mini split heat pump 16 seer. This includes the unit, line set, condenser pad, supplies and labor. The motion passed.

Nancy Eckstein reviewed the proposed updating of the Book of Policies that the two Board committees have been working on. A consensus was reached on all the proposed changes except for Policy 8. The committee working on this Policy will meet to review Policy 8 again.

The meeting adjourned at 7:40 p.m.

The Board of Directors Planning Workshop Meeting is scheduled for Monday, June 8 at 1:00 p.m. in the Ballroom. The Board of Directors Business meeting is scheduled for Monday, June 22 6:00 p.m. in the Ballroom.