Notes from the Board of Directors Meeting

Lisa Onyx, HOA Board Secretary

The Board of Directors had an Agenda Planning and Business meeting on Dec. 14. The following are notes from this meeting:

President Nancy Eckstein called the meeting to order at 10 a.m. All members of the board were present except Linda DiPalma, who had an excused absence.

Review and Acceptance of Minutes for Nov. 9, 2020, Executive Session; Nov. 23, 2020, Business meeting; and Nov. 23, 2020, Executive Session. Minutes were accepted as written.

The Treasurer’s Report, given by Jim Anderson, was accepted.

The Manager’s Report, given by Layne Varney, was accepted.

Nancy introduced Jim Anderson, Dirk Close, and Chuck Heitbrink, who are running for the HOA Board. Linda DiPalma was absent.

Committee Liaison Reports:

ACC Committee – Bill said they have issued 46 permits in November and 21 for December. The ACC will send more than one committee member to review some permit requests.

Project Review Committee – Dan said the restroom project has been completed, the pool sound system was repaired, and the sport court pads are completed and in use. The new SunBird logo, paid for by the Kare Bears, is in the process of being manufactured.

Finance Committee – Jim reviewed the October balance sheet, projects with Bill Hook, and the restaurant.

Marketing & Welcoming Committee – Steve said they had 27 attendees at their welcome event on Dec. 9. The event was well attended, and the group was able to answer a lot of questions from new homeowners. The next welcome event will be in late January.

Rules Committee – Chris Nechvatal discussed membership changes within the committee. Barry Lieberman resigned and would like to join the Finance Committee. Becky Sargent would like to join the Rules Committee, and her acceptance was unanimously approved by the Committee. Code of Conduct, traffic, and rules will be updated. Pet policy and pet control will be reviewed due to a recent aggressive dog incident.

Redecorating Committee – No report.

HOA/Golf Club Committee – Nancy reported new fish were added to the lake for algae control. There was a brief discussion about the Half-Way Hut which sells snacks to golfers in between holes 9 and 10. The Horizon Room is not allowed to sell food out of this location. Volunteers working in the Half-Way Hut can pick up food from the Horizon Room and bring it to golfers. The golfers must pay for this food with a credit card. The HOA office can’t sell tickets for any golf activities, but the golf course can set up a table in the clubhouse hallway to sell tickets for an event.

Rules Compliance Committee Membership Request – A motion was made by Nancy to appoint Becky Sargent to the Rules Committee. Motion passed 6-0.

Finance Committee Membership Request – A motion was made by Jim to appoint Barry Lieberman and Patrick Leach to the Finance Committee. Motion passed 6-0.

CC&R Amendment Proposal Status Report – Nancy provided a summary of how and why this Amendment was initiated. Frequently asked questions about this Amendment can be found on the HOA website. This proposal was discussed at many meetings, online in email blasts, in the SunBird News, and with our attorney. Consent forms will be mailed on Dec. 30, 2020, and should be returned by Feb. 15, 2021. The cover letter which will be mailed with the consent form was signed by the board of directors during the meeting. Linda DiPalma was not present to sign the form. The email blast in January should include a message that a non-vote works against the ballot.

Comments were made by homeowners and directors. The board thanked Nancy Eckstein for her six years of service on the board.

Layne Varney reviewed the Homeowner Comment Sheet.

With no further business, the meeting was adjourned at 10:55 a.m. by Nancy Eckstein.

The next scheduled meeting will be an Agenda Planning meeting on Monday, Feb. 8, at 10 a.m. in the ballroom. The next Business meeting will be on Monday, Feb. 22, at 10 a.m. in the ballroom. At this time, each of these scheduled meetings is planned to be in compliance with the governor’s orders and CDC guidelines. Guidelines for attending: Stay home if sick. Wear a protective face mask. Do not arrive any earlier than 10 minutes prior to the meeting start time. Do not shake hands or make any type of physical contact with others. Adhere to social distancing by staying six feet away from other people. Cough into a tissue and immediately throw away. After the meeting is adjourned, please do not congregate, and disperse immediately. Thank you for helping us all stay safe and healthy!