Notes from the Board Meeting

Lisa Onyx, HOA Board Secretary

The Board of Directors had a business meeting on Feb. 24, 2020. The following are notes from this meeting:

President Nancy Eckstein called the meeting to order at 10 a.m. All members of the board were present except Linda DiPalma, who had an excused absence.

Liaison Reports

ACC Committee – Bill Ley said we have issued 117 HOA permits for 2020, and we issued 601 for 2019. The committee defined view property as property on the wash area. This does not include golf course view lots. The city of Chandler sent out postcards to let residents know they are enforcing city codes and will be driving around the community checking for weeds and maintenance violations.

Finance Committee – Tammy Bachofner provided an update on food/beverage finances. 2019 sales were up 5.5%, but the cost of food was up 6%. Tuesday night attendance has been down to as few as 60 people. Bill Hook provided the Finance Committee with the following three documents: a total year analysis for 2019, a forecast by year through 2025, and the current projects for 2020. Discussed positive comments on Town Hall Meeting. Discussed proposal for contingency fund.

Project Review & Planning Committee – Dan Buescher reported that they have submitted a change of name for their committee including changing the length of terms. (Note: All committee charters are being reviewed this year as a board goal and will be brought to the board for a vote after the review is complete.) The HOA maintenance trailer has been moved to the Golf maintenance area while the HOA and Golf Board finalize a permanent solution with a shared dumpster. The next meeting is scheduled for March 5.

Welcoming & Marketing Committee – Steve Seel said 80 people were in attendance at the Renters Meeting on Feb. 5, 2020. Forty homes were invited to attend the New Homeowner Breakfast on Mar. 16, 2020 at 8:30 a.m. in the Horizon Room.

HOA/Golf Club Committee Meeting – Nancy Eckstein reported that they met on Feb. 5 to review the questionnaires submitted as a result of the first town hall meeting. She said no future meetings have been scheduled at this time, but hopefully a meeting will be scheduled soon.

Rules Committee – Chris Nechvatal summarized their minutes in Linda DiPalma’s absence. The Rules Committee has updated patio hours, reprinted their rules booklet, and added no outside music after 10 p.m. allowed at the pools. New “No Smoking” signs will be added on the south balconies overlooking the pool. Reminded everyone that a form must be submitted to reserve meeting rooms. New business – Patrol will let committee know what was discussed at their meeting. Patrol is in charge of enforcing the rules established by the Rules Committee and approved by the board.

Nancy Eckstein made a motion to accept the following as 2020 Committee Members and Officers: Motion passed 6-0

Architectural Control Committee: Bill Ley, Chairperson/Board Member; Jim Casby; Jim Dolwick; Dennis Foote; Larry Kosiba; Bob Namon; George Richardson; Chris Zalanka

Finance Committee: Walt Mills, Chairperson; James Anderson, Vice Chairperson; James McCutcheon, Secretary; Royal Henry; Gilbert Knutson; Joan Lemmons; Frank Nechvatal

Project Review: Bill Hook, Chairperson; Jack Loy, Vice Chairperson; George Adams; Julie Anderson; Dirk Close; Robin Maynard; Dave Meyer; Ron Norgard; Dianne Reed; Jerry Seiler; Rich VanderVeen

Rules Compliance: Chris Nechvatal, Chairperson; Barry Lieberman, Vice Chairperson; Marianna Buescher, Secretary; Marsha Brockish; Katherine Gibbs; Kimberly Ley; Marlene Scartozzi

Welcoming & Marketing: Chuck Heitbrink, Chairperson; Jan Engdahl, Secretary; John Brockish; Janelle Cernich; Ralph Goheen; Carol Hassett; Gary Metzger; Jean Pritchard

HOA/Golf Club: Tammy Bachofner, Linda DiPalma, Nancy Eckstein

Tammy Bachofner made a motion to update the contingency policy. In the first paragraph, first sentence, the words “for unexpected expenses of the HOA only.” A new paragraph was added which reads: “The targeted Contingency Fund amount should be set annually at 25% of the current year’s budgeted Expenditure figure. This allows for the fluctuation of cost of living and other events as well as meets our Auditors recommendation to continually have at least three full months of operating expense in savings.” Motion passed 6-0.

A motion was passed to add a concrete pad on the north side of the sport courts and by the BBQ area in the sports complex.

A motion was passed to accept the agenda for the Annual Meeting on March 2, 2020, at 7 p.m. in the Ballroom.

The Town Hall Meetings were reviewed, and additional questions were answered. Homeowner comments were made. Town hall meeting reports, questions and answers from the Homeowners Association, and minutes are posted on the website.

With no further business, the meeting was adjourned at 11:22 a.m. by President Nancy Eckstein.

Next scheduled board meetings: Agenda Planning, Monday, April 13, at 10 a.m. in the ballroom. Business Meeting April 27 at 10 a.m. in the ballroom. All are welcome to attend!