Notes from the Board Meeting

Layne Varney

The Board of Directors held their Business Meeting on Jan. 27, 2020. The following are notes from this meeting:

President Nancy Eckstein called the meeting to order at 10 a.m. All members of the Board were present.

Layne Varney reported he is working with SRP to eliminate the power “BLIPS” we have been experiencing.

Committee Liaison Reports:

ACC Committee – Bill Ley reported that a permit from the HOA office is required for all changes to your property outside of your home. Permits are reviewed in a timely manner and reviewed by the ACC Committee after the work is complete to ensure the work matches the permit. It is important to schedule weed killer and pre-emergent to prevent weeds.

Finance Committee – Tammy Bachofner extended a thank you to Dee Brown-Knoeppel and Ken Haslow for their service. There were 15 Special Projects this year including three Capital Improvement projects. We had a total of 129 home sales in 2019, CCIF funds from 110 of the home sales were added to the special project fund, and they received $10,775 in donations. The committee approved $31,861 for these projects and stayed under budget by $176.

HOA/Golf Club Committee Meeting – Nancy Eckstein reminded everyone of the Town Hall Meeting on Jan. 28, 2020, and Feb. 11, 2020, at 7 p.m. in the ballroom.

Rules Committee – Linda DiPalma reported the swimming pool signs will be addressed in February. The committee decided to add hours to the patio rules and regulations.

Project Review Committee – Dan Buescher stated multiple projects were completed in 2019 including 14 new clubhouse doors, balcony railings, post office bathrooms, drop box, and the patio BBQ kitchen.

Welcoming & Marketing Committee – Steve Seel said the Welcoming and Marketing committees have been combined and they have nine members. There is a block party map in front of the HOA office identifying where the parties are located. The Renters Coffee and Pastries will be held on Feb. 5, 2020, at 10 a.m. in the Pima Room. Notifications will be sent to renters. The New Homeowners breakfast is on March 16, 2020, in the Horizon Room.

The Board of Election Results were ratified. The 2020 new Directors are Bill Ley, Lisa Onyx, and Steve Seel. Barb Ott, Election Committee Chair, reported that 876 ballots were cast with 34 voided. It is important to put ballots in the correct envelopes, or they can’t be counted. Fifty-four percent of residents voted.

The motion passed to install a new drain in the entryway to clubhouse from the deck at Horizon Room entrance.

A motion was passed to repair or replace curbing along the SunBird Blvd. parking area so they can remove barricades and cones. A tall yellow pole and higher-growing plants will be added to improve visibility for parking in this area. The ACC Committee will meet with the Garden Club after the project is complete to see if they can help beautify the area.

The Board agreed to remove two items from the agenda: Review of First Aid kits throughout clubhouse and the AED Equipment. One of the Board of Directors’ 2020 goals is to create a safety task force, and these items will be addressed by the task force.

A motion was passed to add the following wording to the Rules and Regulations for Clubhouse Patios: Unless reserved for a scheduled special event, the patios shall be for the use of homeowners, tenants, and guests. Cooking and patio areas are to be left clean and orderly. All patio hours are from 6 a.m. to 10 p.m. No outside music allowed after 10 p.m.

A motion was passed to remove the word “lattice” from every category under walls. Any existing lattice will be grandfathered in until it needs to be replaced.

A motion was passed to accept the following seven goals for 2020 submitted by Directors:

1. Review Committee Policies and Charters to ensure all committees are operating as consistently as possible, including the election of committee members and officers to reflect that members are appointed on a yearly basis. (Tammy and Nancy)

2. Create a safety task force. (Lisa and Nancy)

3. Continuation of the clubhouse update. (Linda)

4. Compare the ACC guidelines and the CC&Rs to have them be consistent. (Bill)

5. Continue to study and complete improving indoor and outdoor recreational facilities. (Dan)

6. Educate residents on how the Board develops possible agenda items through committee and homeowner suggestions. (Tammy)

7. Continue to engage and re-engage residents to become more active in SunBird. (Steve)

Directors were assigned to lead the goals and are in parenthesis.

With no further business, the meeting was adjourned at 11:35 a.m. by President Nancy Eckstein.

Next Scheduled Board Meetings: Homeowner Association Annual Meeting Monday, March 2, at 7 p.m. in the ballroom. Agenda Planning, Monday, March 9, at 10 a.m. in the ballroom. Business Meeting March 23 at 10 a.m. in the ballroom. All are welcome to attend!