The Board of Directors had a combined Agenda Planning and Business meeting December 11. The following are the notes from this meeting:
Members Present: Gordon Lee, Dee Brown-Knoeppel, Don Calvert, Nancy Eckstein, Shirley Clark, Pat McGonegle, Chuck Warren, Layne Varney
President Gordon Lee called the meeting to order at 10:00 a.m.
Potential agenda items were discussed, and the agenda was created.
Minutes reviewed from previous meetings and which were approved. Treasurer’s Report was given by Nancy Eckstein. Manager’s Report was given by Layne Varney
Committee Liaison reports by Board of Directors:
1) Going Green Committee – Shirley Clark reported that additional plastic bottle recycle containers will be placed out around clubhouse.
2) Rules Committee – Don Calvert reported Committee did not meet.
3) Projects Review Committee – Delores Brown-Knoeppel reported Committee met and discussed a veterans memorial wall, restroom remodel plans, stairs and handrail leading to south BBQ area, Riggs/Cooper Road SunBird sign and replacement doors for clubhouse.
4) ACC Committee – Pat McGonegle reported Committee did not meet.
5) Marketing Committee – Chuck Warren reported a welcome breakfast will be scheduled for new owners in 2018.
6) Finance Committee – Nancy Eckstein reported Committee reviewed financial statements, reviewed delinquencies and are making a recommendation for the auditor selection.
7) HOA/Golf Club Committee – Don Calvert reported Committee met December 12, 2017. Discussion on ideas and cost to clear up lake water, birds and ducks on course problem, dangers of people walking through golf course, common area property tax. Good cooperation between Golf Club and HOA.
Golf Club noted that the property tax has increased over last several years and requested the Leased Common Area Property Tax be reviewed. Consensus to have attorney review lease pertaining to common area property tax and the impact on the agreement.
Book of Policy #10, Committees, was discussed regarding membership. Gordon Lee made a motion to revise paragraph three to: remove “depending on each committee charter.” Add “Two Homeowners residing at the same residence may not serve on the same committee. Homeowners may serve on only one committee.” Motion carried.
Finance Committee recommended CPA Joel Huber as the 2017 Annual Financial auditor. Nancy made a motion to approve this recommendation. Motion carried.
Comment Sheets – Layne Varney
Homeowner/Board of Director Comments
President Gordon Lee adjourned the meeting at 12:05 p.m.
The Board of Directors had its annual organizational meeting on Thursday, January 4, 2018, at 10:00 a.m. in the Ballroom.
Members Present: Gordon Lee, Dee Brown-Knoeppel, Don Calvert, Nancy Eckstein, Shirley Clark, Linda DiPalma, Robert Moren and Layne Varney
President Gordon Lee called the meeting to order at 10:00 a.m.
Newly-elected directors Linda DiPalma and Robert Moren were welcomed with Nancy Eckstein being re-elected.
Officers of the 2018 Board of Directors were elected by the Directors as follows:
Gordon Lee – President, Dee Brown-Knoeppel – Vice President, Nancy Eckstein – Treasurer, Shirley Clark – Secretary
The following committee Liaison appointments were made: Linda DiPalma – Architectural Control, Nancy Eckstein – Finance, Layne Varney – Going Green, Robert Moren – Marketing, Shirley Clark – Welcoming, Project Review and Long-Range Planning – Dee Brown-Knoeppel, Rules Compliance – Don Calvert, and HOA/Golf –Gordon Lee, Dee Brown-Knoeppel and Don Calvert.
Meeting schedule to continue with the second Mondays of each month, Agenda Planning and the fourth Mondays of each month, Business meetings both at 10:00 a.m. in the Ballroom. Summer recess schedule, June–August unless needed.
Assignment for Directors to begin thoughts for 2018 Board goals.
With no further business, the meeting adjourned at 11:00 a.m.
Next Board meetings: Agenda Planning Meeting Monday, February 12, at 10:00 a.m., Business Meeting Monday, February 26, at 10:00 a.m. All are welcome to attend!