Board meeting notes

President Marlene Scartozzi called the November 23, 2015 HOA Board meeting to order at 6:00 p.m. All members except Delores Brown-Knoeppel were present. Gordon Lee gave the Treasurer’s Report and Layne Varney gave his manager’s report.

Committee Liaison Reports

Going Green Committee – Jean Pritchard reported that the committee will hold its first meeting of this season on December 3.

Rules Committee – Nancy Eckstein reported the committee met on November 2. There was a discussion regarding floatation devices and toys in the pool. This issue is on tonight’s agenda. The next meeting is on December 4 at 1:00 p.m.

Project Review Committee – Bill Hook, Chair, reported the Committee met on November 5. He stated that there were many favorable comments regarding the new pool, including comments from people who had originally opposed the renovations. Renovations to the small pool are scheduled to begin on November 30 and completed in about three weeks. Three suppliers will be submitting estimates for security access to pool and Fitness Center; more information at the December meeting.

ACC Committee – Pat McGonegle reported the committee has reviewed 22 permits since their last report. She also reported that residents should look around their homes for possible dry rot and take care of it as soon as possible.

Marketing Committee – Chuck Warren reported that due to the excellent home sales, free lunches for prospective buyers are no longer being given.

Finance Committee – Gordon Lee reported the committee met on November 3. The committee reviewed the September financial report, the delinquencies which have dropped compared with this time last year, and the Project Review Committee schedule. They recommended that a succession plan be developed to assist management with the procurement and hiring processes of future key individuals.

Jean Pritchard made the motion to approve the ACC Committee recommendation of Golf Course Fence Guidelines. After a lengthy discussion they were approved as follows:

As of November 23, 2015 any future golf course fences/walls or modifications built by residents with the exclusion of the homes in 1A or fences/walls owned by the golf course must adhere to the following guidelines: Golf course walls must be constructed of slump block, with or without pillars. You may also use a wrought iron or vinyl fence between the pillars. The base of the wall must have a minimum of two bricks high. The total height of the wall, including the base, wrought iron or vinyl fencing and blocks cannot exceed 36 inches or three feet in height measured from the original grade (dirt) of the outside perimeter of the homeowners lot bordering the golf course. You may also choose a solid slump block wall with the same height restrictions. The only approved colors are Adobe Buff, Spanish Brown, Desert Beige, and Castle Grey. Slump blocks can never be painted.

The approved slump block sizes are as follows:

6 inches x 4 inches x 16 inches – this is commonly used for the base

8 inches x 4 inches x 12 inches – this is commonly used for the pillars

8 inches x 4 inches x 16 inches solid rollock – this is commonly used for the caps

10 inches x 4 inches x 16 inches solid rollock – this is commonly used for the caps

No gates will be permitted leading out to the golf course.

Walls can also be constructed with cement blocks covered with stucco and painted the color approved by the ACC Committee per individual permit.

Motion passed 7-0

There was a discussion regarding the possibility of the Food Services Department providing food/beverages pool side. It was agreed that further study is necessary.

Chuck Warren made a motion to approve the Project Review and Long Range Planning Committee’s recommendation to install tile on the second floor south balcony. Motion passed 7-0.

The voting role of the Board Liaison at committee meetings was discussed. It was agreed that Policy No. 5 which was revised and approved at the May 18, 2015 meeting supersedes any previous role/descriptions/responsibilities for the Liaison at committee meetings.

Nancy Eckstein made a motion to approve the additional verbiage recommended by the Rules and Regulations Committee to Article IV, Section 2G. The first sentence is to read “Floats, inner tubes, inflatable rafts or toys are not allowed in the pools except for volleyball and basketball (as provided) along with any other devises/equipment used by Water Aerobics.” The remaining wording of Section 2G would not change. Motion passed 7-0.

Jean Pritchard reported on the HOA/Golf Course Club meeting. She reviewed the many areas that have been worked on by the two organizations for the benefit of SunBird and the golf course. She reported that a two year lease has been signed for the Pro Shop.

Layne Varney explained that even though there are only two people running for the two positions available on the Board an election must be held to be legal.

The meeting was adjourned at 7:40 p.m. by President M. Scartozzi.

January Board of Director meetings: Agenda Planning meeting is Monday, January 11 at 1:00 p.m., Business Meeting Monday, January 25 at 6:00 p.m., and an Organizational Meeting January 4 at 10:00 a.m. All meetings are scheduled to meet in the Ballroom.