Notes from the board meetings


The Board of Directors had a Business meeting Monday, May 21, at 10:00 a.m. in the ballroom. These are the notes from this meeting.

Members Present: Gordon Lee, Dee Brown-Knoeppel, Nancy Eckstein, Shirley Clark, Linda DiPalma, Bob Moren and Layne Varney

Absent: Don Calvert

President Gordon Lee called the meeting to order at 10:00 a.m.

Minutes reviewed and approved from previous meetings. Treasurer’s Report was given by Nancy Eckstein. Manager’s Report was given by Layne Varney.

SunBird property looks great – thanks to the Garden Club; Dues Delinquency report; new homeowners’ survey is now being done; Food and Beverage report; pool deck cleaning in process; new room addition begins June 7, 2018; main entry tiles repaired; stairway removal and repair on Waterview side of building; main restrooms closed for updating; pickleball lines repainted; air conditioner in Lakeview Room being replaced; Veterans Memorial sign to be installed; this summer, irrigation lines will be replaced in first half of SunBird with PBC; next summer, second half of SunBird will be done; common area tree trimming has started; power outage two weeks ago. Emergency procedure system working; cameras operating at all vehicle gates in SunBird.

Committee Liaison Reports presented by Board Liaisons. Many of the committees are on summer recess. The ACC reviewed and approved 66 modification permits in April and 31 in May at this time. Project Review and Planning Committee beginning approved improvement projects. Requesting other project at this meeting. Finance Committee met to review and recommend an auditor for 2018 and reviewed the reserve study listing.

Board discussed the tour recently taken to other Sunland Springs Village and met with attorney.

The tour was very educational and informative to look around and similar communities for future ideas.

The Rules Compliance Committee has reviewed and updated Rules & Regulations Book with revisions already approved recently and for minor grammatical errors. Shirley Clark made a motion to approve the changes to the Rules and Regulations Book. Vote: 6/0 Passed

Changes to Rules & Regulations Book attached. Linda DiPalma amended the motion to keep the hours at the sports court from 8:00 to 10:00.

Vote: 6/0 Passed

Project Review and Long-Range Planning Committee has conducted an in-depth study of garbage collection and the concerns in Unit 1A. After meeting with the City of Chandler, it was recommended that additional concrete pads be installed for additional garbage containers to be placed out during the high season. Shirley Clark made a motion to add four garbage pads in the Unit 1A Section. Vote: 6/0 Passed

Finance Committee has been meeting with several auditors as a due diligence and has made a recommendation for the year 2018. Nancy Eckstein made a motion to approve Butler Hanson as recommended by the Finance Committee as the auditor for fiscal year ending 2018.

Vote: 6/0 Passed

Election Committee was appointed by the Board from new members expressing interest in serving and previous membership. Five residents are Barbara Ott, James Brandon, Joan Bruening, Catherine Roerig and Jeanne Lewis. Bob Moren made a motion to accept five members to serve on the Election Committee and requested that Board Candidate names that have been submitted to the Election Committee via the office or other way will be disclosed until the report at the October Agenda Planning Meeting. If a candidate announces intentions to run, that is acceptable, but official discussion from the office staff or committee is not permitted.

Vote: 6/0 Passed

Over the past year at almost every Board meeting, Short-term Rental Property has been discussed as a result of comment from the floor and comment sheets. The Board has been studying and researching this idea. SunBird currently has no restrictions for the length of time for rental property. Through the summer, a series of articles will be published to inform the membership of the various topics related to this. Any changes considered to rental property lengths of stay would have to go to the entire membership for vote.

Upgrading the license has been in the process for the past year. The difficulty is that only a certain number of licenses are available each year on a lottery system. Linda DiPalma made a motion to authorize Layne Varney to seek a liquor license broker to obtain a liquor license. Vote: 6/0 Passed

Comment Sheets – Layne Varney Homeowner/Board of Director Comments

President Gordon Lee adjourned the meeting at 11:40 a.m.

Board of Directors will be on summer recess until September.

Next scheduled Board meetings: Agenda Planning Meeting, Monday, September 10, at 10:00 a.m.; Business Meeting, Monday, September 24, at 10:00 a.m. All are welcome to attend!

Have a great summer!